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You send us the complete bid package: solicitation, drawings, addenda, everything the authority issued.
Bid pack confirmedMINUTES
structured.drafted.packaged.submitted.
structured.
drafted.
packaged.
submitted.
Done-for-you bid documentation service delivered in under 72 hours. Eliminate weeks of production drag.
3-5x more bids submittedcompliant on every requirementno added headcount
The Bottleneck
Your Estimators Are Stuck on Low-Value Work
If your estimating team is capacity-constrained and buried in paperwork, offloading documentation to a production pipeline returns up to 41 hours per bid back to pricing, takeoffs and pursuing new opportunities.
Without ScalaBid
- Days worth of work per bid spent on writing, formatting, and assembling documentation
- Viable opportunities are declined each month due to capacity constraints
- Many bids are initiated and then permanently abandoned
- Longer hours lead to errors and inconsistent package quality
- New hires carry $160k-$220k in annual fully loaded cost with a 6-12 month ramp to full productivity
With ScalaBid
- Documentation is entirely removed from estimator workload
- Every qualified opportunity gets a complete draft package
- Short-deadline bids that used to be declined become feasible
- ScalaBid Submission Package is consistent in quality and compliant with each particular solicitation requirement
- Bid volume increases at least 3-5x with the same team at an ~80-85% lower per-bid cost
Every hour spent assembling documents is an hour not spent on winning the job. As of 2026, internal bid documentation consumes 40-80 hours per submission for U.S. general contractors.
Read the full briefing: Half your estimators' time is not estimating →
Quantify Lost Profit & Recovered Capacity Impact
The Cost of Inaction
Adjust the sliders below to see the profit impact and how much estimator documentation time ScalaBid could recover by handling the proposal and compliance workload.
$500,000
$50k$5.0M
5%
2%30%
20%
5%50%
4
130
Missed opportunities should be visible on the P&L. There is no line item for unpursued revenue, yet the loss is consistently larger than assumed.
The Cost
Annual Profit Not Pursued
$0/ year
Profit tied to bids your team is not submitting today.
Recoverable Profit
$0/ year
Pursued declines weighted by your current win rate.
Supporting Metrics
0
MONTHLY NO-BIDS DUE TO CAPACITY
Opportunities passed on solely because the team can’t produce the documentation in time.
$0
REVENUE OPPORTUNITIES NOT PURSUED ANNUALLY
Declined bids at your win rate and contract value
0 hrs
ESTIMATOR DOCUMENTATION TIME RECLAIMABLE PER YEAR
Based on an average of 32 hours per bid
Net Profit Returned by Plan
Annual recoverable profit minus plan cost, plotted against contract value. Hover any point for the dollar amount on each plan and its ROI multiple. The line above your current plan is the “or upgrade” alternative at the same contract value.
How this is calculated
1. Expected profit per recovered bid
Contract value x 5% margin x 20% win rate = expected profit you forfeit each time you no-bid.
2. Bids each plan actually recovers
Core caps at 3/mo, Scale at 6/mo, Elite at 10/mo. Elite uses Bundle overflow above 10/mo; Core and Scale’s lines reflect what they can recover at their cap, so the next-tier line above each one is the “or upgrade” alternative.
3. Net profit returned
Annual recoverable profit minus plan effective cost (plan annual + Bundle overflow on Elite). The breakeven line is where the plan exactly pays for itself; the tooltip also shows the ROI multiple at every point.
Plan costs use monthly billing rates. Annual billing lowers these costs, improving actual return. Each plan’s line is annual recoverable profit minus that plan’s annual cost, capped at the plan’s monthly capacity (Core 3, Scale 6). Elite’s line uses Bundle overflow above 10/mo so it scales with your full pursueable volume. Hover any point to compare net profit and ROI across plans, and to read the “or upgrade” alternative as the line above.
Off-Statement Costs
What declined bids cost beyond the P&L
The figures above are direct revenue and profit. The cost of declining bids compounds in places the income statement does not show.
Up to 90%
Incumbent win rateEvery declined bid is a relationship a competitor starts and keeps for the next 3 to 5 years.
Visible
Shortlist consequencesPlan-holder lists are public. Owners notice who showed interest but did not submit. Repeat patterns affect future shortlist decisions.
6 to 18 mo.
Backlog lagCapacity constraints today surface as visible backlog pressure 6 to 18 months later. By the time it is measurable, the owner conversations are already lost.
Largest first
The skew of declined bidsDeclined bids cluster on highest-value, highest-documentation projects. Capacity bites hardest on the bids that would have moved the year.
Cost comparison
Three Ways to Produce a Bid Submission Package
Highest cost
Internal team
$3k-$10k+
per bid, fully loaded
- 40-80 hrsof documentation per bid
- $80-$120/hrfully loaded rate
- 1-3 weeksto produce a package
- Cappedcapacity limited by headcount
Slow ramp
Hire an estimator
$160-220k
per year, fully loaded
- 6-12 monthsto full productivity
- Day onefull payroll liability
- One hireequals one capacity increment
- Still writingdocumentation, not just pricing
Best value
ScalaBid
$833-$1,800
per bid, depending on plan and billing
- 72hstandard delivery. 24h rush available.
- 85%of documentation workload removed
- 1-2 hrsyour team reviews
- $1k-$4k+saved per bid vs. internal
What ScalaBid Takes Off Your Calendar
Three Steps. Done-For-You in 72 Hours.
You send. We build. You review, price and submit.
- 02On ScalaBid
We build
Inputs
- We read every page (solicitation, drawings, addenda) and check each requirement against your company profile.
- Drawings are read sheet by sheet, including indices, callouts, dimensions, and schedules, whether the authority issued scans, digital PDFs, or the architect’s native files.
- Anything missing is flagged before drafting starts.
Outputs
- We don't invent values; anything specific to your team waits for your input.
- We organize drawings into a clean set your estimators and subs can use directly, and surface what only your team can source or sign before submission.
- Internal QA on every draft.
In productionUP TO 72H - 03Your input
You finalize
You review the draft, request revisions if needed, source and sign the items only you can provide, then submit. Delivered in 72 hours.Bid ready to submit≤ 2H
Pricing
Predictable Pricing. No Hidden Fees.
Every plan delivers the same complete Submission Package. Higher volume and annual billing lower your per-bid cost.
Per-bid cost comparison
Internal production (avg.)$5,370
ScalaBid$833-$1,800
Up to $0 saved per bid
Internal average based on 40-80 hrs of estimator time per bid at a fully loaded $80-$120/hr (documentation only, excluding pricing and takeoffs).
No commitment
Pay As You Go
1 bid at a time
$1,800/bid
Try the service or handle overflow with no commitment. The $1,800 credits to your first subscription month if you upgrade within 30 days.
- Full Submission Package
- 3 revision rounds per bid
- 72h standard delivery
- No setup fee
Subscriptions
Core, Scale, Elite
3, 6, or 10 bids per month
$833-$1,250/bid
Same Submission Package on every plan. Plans differ in monthly capacity, queue priority, and entitlements.
- Volume discount on every bid
- Priority queue on Scale and Elite
- Free rush on Elite
- Annual tailored to your pipeline (sales-led)
Not yet convinced?
Why Submission Rate Is Your Highest-Leverage Variable
Six patterns you have already encountered in your own pipeline. None get solved by another seat license, another hire, or a different price point.
Submission rate compounds. The lag runs 18 to 24 months.
Bids you decline this quarter affect your win pipeline two years from now. Owners shortlist on prior-bid quality. Sub-relationships strengthen with frequency. Surety capacity tracks bid volume. A capacity dip in 2026 reads on the P&L in 2028.
We keep the rate up before the lag becomes visible.
Industry benchmarks: FMI Construction Outlook, Dodge Data & Analytics, AGC State of the Industry.
Talk to us
Schedule a Call
30 minutes. We walk through your current bid volume, what a ScalaBid Submission Package looks like for your typical solicitations, and whether a single bid or a subscription is the right starting point.
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Not ready for a call? Send us an email and we will get back to you within one business day.
Common Questions
ScalaBid converts U.S. construction solicitations into review-ready ScalaBid Submission Packages in 72 hours. It allows contractors to submit on every viable opportunity and removes team capacity constraints. Estimators receive a draft proposal, compliance map, drawing index and action checklist to just review, price and submit.
We work with U.S. construction firms who need to expand bid capacity without adding headcount.
Four deliverables, every time: your bid drafted and tailored to your company profile and this specific solicitation; a compliance matrix mapping every requirement to where it's addressed in the bid; a checklist of what only your team can source or sign before submission, with the solicitation reference and urgency for each item; and a structured drawing index your estimators and subcontractors can use directly. ScalaBid does not produce, fill, or sign procurement forms, government-standard forms, insurance certificates, bonding letters, or DBE participation forms. Those are listed alongside the rest of your share.
ScalaBid handles any formal solicitation with narrative, compliance, and documentation requirements. This includes ITBs, RFPs, RFQs, and design-build solicitations from federal, state, municipal, and institutional procurement portals. ScalaBid does not handle bids that consist only of a price sheet with no narrative.
Standard delivery is 72 hours from the moment we receive the complete bid documents, including the solicitation, all addenda, and any appendices. Rush 24-hour delivery is available for an additional $629 per bid. The clock starts when we have everything we need.
Internal bid documentation costs $3k-$10k+ per bid, based on 40-80+ hours of estimator time at $80-$120 per hour fully loaded. ScalaBid costs $1,000-$1,800 per bid depending on the plan. The savings are $1,000-$4,000 or more per submission. At 3 bids per month, that is $36k-$144k per year in recovered estimator time before any increase in bid volume is factored in.
Consultants charge hourly and scale with your pipeline. ScalaBid delivers a fixed Submission Package per solicitation with consistent quality, compliance matrix, and turnaround, designed to integrate with the estimating team's existing workflow.
Every plan includes 3 revision rounds per bid. Additional revision rounds are available as add-ons.
Pay As You Go is designed for companies that want to test the service or handle overflow on a single bid at $1,800 with no commitment. If your team regularly submits 3 or more bids per month and is declining additional opportunities due to capacity, the Core plan reduces your per-bid cost to approximately $1,250. A one-time $500 onboarding fee applies to subscription plans only.
ScalaBid removes the documentation bottleneck by producing complete ScalaBid Submission Packages externally. Your estimating team stops writing proposals and starts reviewing them. Documentation time drops from 40-80 hours per bid to 1-2 hours of review. The same team can pursue 3-5x more opportunities.
Your Next Qualified Bid Is Waiting on Documentation Capacity
See exactly how many bids your team is leaving on the table and what it's costing you each month.