Predictable Per-Bid Pricing
72h guaranteed turnaround. 100% on-time delivery across all bids to date.
Producing one bid in-house runs $3,000 to $10,000+ in estimator labor at $80-$120/hour fully loaded. ScalaBid produces the same complete package (see it in full) for $833 to $1,800 per bid depending on plan and billing cycle. Same output every plan, with a lower per-bid cost as monthly volume increases.
Choose Your Capacity
Pricing is based on bid capacity, not seats. Every plan delivers the same output, with lower per-bid costs as volume increases.
No commitment
Pay As You Go
1 bid at a time
Try the service or handle overflow with no commitment. The $1,800 credits to your first subscription month if you upgrade within 30 days.
- Full Submission Package
- 3 revision rounds per bid
- 72h standard delivery
- No setup fee
Subscriptions
Core, Scale, Elite
3, 6, or 10 bids per month
Same Submission Package on every plan. Plans differ in monthly capacity, queue priority, and entitlements.
- Volume discount on every bid
- Priority queue on Scale and Elite
- Free rush on Elite
- Annual tailored to your pipeline (sales-led)
Core
3 bids / month
billed annually
Consistent monthly volume without adding headcount. Enough capacity for teams submitting regularly at a steady pace.
- Full Submission Package
- 3 revision rounds per bid
- 72h standard delivery
- Standard production queue
Scale
6 bids / month
billed annually
Built to cover a full mid-market pipeline. Capacity holds through peak weeks without weekend work, at better per-bid economics.
- Full Submission Package
- 3 revision rounds per bid
- 72h standard delivery
- Priority production queue
Elite
10 bids / month
billed annually
High-volume teams that need output accountability and the option to scale beyond 10 with Overflow Bundles.
- Full Submission Package
- 3 revision rounds per bid
- 72h standard delivery
- Priority queue + free rush on request
Same Deliverables. Different Capacity.
Every plan ships the full ScalaBid Submission Package on the same 72-hour clock. Plans differ in monthly capacity, queue priority, and overflow entitlements.
| Feature | PAYG | Core | Scale | Elite |
|---|---|---|---|---|
| Full ScalaBid Submission Package | ||||
| 72h standard delivery | ||||
| 3 revision rounds per bid | ||||
| Drawings (including scanned drawings and addenda) reviewed | ||||
| Bids per month (capacity) | 1 at a time | 3 | 6 | 10 |
| Per-bid cost (annual billing) | $1,800 | $1,042 | $875 | $833 |
| One-time onboarding fee | — | $500 | $500 | $500 |
| Production queue priority | ||||
| Rush 24h delivery available (+$629/bid) | ||||
| Overflow Bundles eligibility |
Not included on any plan
- Owner- or government-issued forms (SF-330, DBE participation, etc.) — origination, completion, or signature
- Insurance certificates, bonding letters, or other instruments requiring contractor origination
- Direct submission to procurement portals
- Replacement of estimator pricing or quantity-takeoff judgment
Items above are mentioned in your action list with the solicitation reference and required action so nothing falls through.
Elite plan only
When You Need More Than 10 Bids a Month
Prepaid blocks of 5 to 20 bids, used over 3 consecutive months. Every block prices below the PAYG per-bid rate of $1,800.
Per-bid savings vs. PAYG
Bars show savings against the PAYG rate. Larger bundles drop the per-bid cost from $975 to $875, saving $825 to $925 per bid.
Bundle vs. PAYG
Drag the slider to estimate overflow bids in your next 3 months.
Pay as you go
$9,000
5 × $1,800/bid
Cheapest bundle (5-pack)
$4,875
5-pack at $975/bid, paid upfront
The 5-pack saves you $4,125 over PAYG at this volume.
Cost comparison
What ScalaBid Replaces
ScalaBid handles the documentation work that currently sits on your estimators' calendars, not the software they use to price and manage bids. Internal cost benchmarks use 2025-2026 fully loaded estimator compensation data for U.S. general contractors in the $10M to $200M revenue range.
| Metric | Internal Production | ScalaBid |
|---|---|---|
| Hours per bid | 40-80 hrs | 1-2 hrs (review only) |
| Cost per bid (fully loaded) | $3k-$10k+ | $833-$1,800 |
| Bid-prep consultant | $90 to $150/hr | Fixed per-package |
| Turnaround time | 1-3 weeks | 72h standard |
| Rush capability | Not available | +$629 for 24h |
| Scalability | Capped by headcount | On-demand |
See the full delivery process to understand what goes into each Submission Package.
Vs. consultants
Why not a bid-prep consultant?
Variable cost vs. fixed package. Consultants bill hourly ($90 to $150/hr typical) so the total is unknown until the work is done. ScalaBid is a fixed price per Submission Package.
Consistency. Different consultants on different bids drift in voice, format, and compliance treatment. ScalaBid ships the same shape and quality every time.
Portal handoff. Consultants email Word files. ScalaBid delivers in a portal with version history, annotation, and an action checklist tied to the solicitation reference.
Capacity limits. A consultant has fixed weekly bandwidth. ScalaBid automatically scales to plan capacity, and on Elite beyond it via Overflow Bundles, without negotiating availability.
FAQ
Pricing Questions
Subscription plans are billed monthly with no long-term contract required. You can cancel before the next billing cycle. Annual billing is available at a discounted per-bid rate. Tailored to your pipeline. Talk with us about annual.
It depends on your plan. Elite subscribers can purchase an Overflow Bundle: prepaid blocks of 5, 10, 15, or 20 bids used over 3 consecutive months, priced at $975 to $875 per bid. For Core and Scale subscribers, additional bids can be purchased at $1,800 each (PAYG) or you can upgrade mid-cycle.
One-time per account on subscription start. Covers company profile setup used across all bids.
Yes. PAYG requires no commitment. If you upgrade within 30 days, the cost is credited toward your first subscription payment.
Standard turnaround is 72 hours from complete documents. A 24-hour rush option is available for $629 per bid. If a deadline is not feasible given when we receive the documents, we flag it before starting rather than delivering something incomplete.
Every ScalaBid Submission Package includes a proposal narrative, a compliance matrix mapping every solicitation requirement to its status, an action checklist listing every document your team must source before submission, and a structured index of every drawing sheet identified in the solicitation package. Review the pipeline stages at scalabid.com/how-scalabid-works for a complete walkthrough.
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Start with a single bid or choose a plan that matches your monthly volume.